Assessment Payment Procedures – Effective Immediately - March 2026

The Finance Team and Board recognize the importance of providing multiple methods for payment of quarterly assessments. After reviewing Q1 processing results, we have made some process improvements and have formalized the procedures below.

Preferred Payment Method – PayHOA Portal

We strongly recommend payment through the PayHOA portal using:

  • Bank Account (ACH) – $2.45 per payment

  • Credit Card – 3.5% + $0.50 per payment

These fees are charged by the payment processor. The Association does not receive or benefit from them.

Electronic payments provide:

  • Immediate confirmation email

  • Real-time posting to your account

  • Reduced processing delays

  • Improved record accuracy

Autopay remains the most reliable way to ensure timely payment.

Paying by Check

Homeowners may opt to continue to pay by check. However, strict procedures apply.

All checks must be mailed

Checks must:

  1. Be payable to:
    Caribbean Village Community Association

  2. Be mailed to:
    Caribbean Village Community Association
    19050 Billfish Ave
    Venice, FL 34292

  3. Include your CV property address on the check.

  4. Print your invoice from the portal. Cut the bottom remittance section, write in the payment amount, and include that in the envelope with your check.

Checks must NOT be

  • Placed in the clubhouse drop box

  • Hand delivered to a Board member

  • Left at any unofficial location

  • Mailed to the previous Dallas TX address

All checks must be mailed. The Association receives daily USPS delivery notifications, which are used as part of our internal accounting controls to verify receipt and deposit timing.

Homeowners are responsible for mailing payments early enough to ensure receipt before the 10-day grace period expires in order to avoid late fees and interest.

Lockbox Address Discontinued

The previous Dallas, TX lockbox service has been discontinued due to cost and homeowner confusion. All mailed payments must now be sent to the Venice address listed above.

Invoice Schedule & Reminders

To allow sufficient time for payment planning:

  • Future invoices for April 1, July 1, and October 1 have already been generated in PayHOA and can be paid now. You may pay just April 1 now and the others when they are due, or pay any of the others in advance if you wish. You can log in to the Portal by clicking the “PayHOA Portal” button in the top-right corner of this page.

  • Email reminders will be sent approximately 15 days before each due date.

  • Invoices will also be emailed to you on the due date April 1, 2026

  • The late date remains the 10th of each due month.

Homeowners may pay ahead at any time through the portal.

How to Pay Through PayHOA (Electronic)

  1. Log into the PayHOA portal.

  2. Click the blue “Pay Now” button on your dashboard.

  3. Select the invoice(s) you wish to pay.

  4. Click “Add a Payment Method.”

  5. Choose Card or US Bank Account (ACH) and enter the info required

  6. Save your payment method.

  7. Click “Make a Payment of $xxx.00.”

Note: Electronic payments cannot exceed the total of selected invoices. Overpayments must be submitted by check.

How to Pay by Check (Through Portal Invoicing)

If paying by check:

  1. Log into PayHOA.

  2. Click “Make a Payment”

  3. Find and click the link to “View Account History”

  4. Scroll down to find the “Future” invoices. Look for the Due Dates of each so that you are sure you’re paying for the correct quarter.

  5. Find the scroll bar below move it all the way to the right side. Click the three dots on the selected invoice line.

  6. Select “Download Invoice.”

  7. Print the invoice(s).

  8. Complete the remittance slip on each invoice.

  9. Mail the slip(s) with your check. *Your CV street address MUST be written on the check!

If paying multiple invoices, include each remittance slip.

Final Note

Electronic payment—especially autopay—has proven to be the most accurate and efficient method for both homeowners and the Association. We encourage all homeowners to consider enrolling in this service.